Calculator
Vendor Evaluation Calculator
Calculate a weighted vendor evaluation score using technical compliance, service, warranty, TCO, regulatory evidence, and references.
Calculator Inputs
Legend
Vendor Evaluation Calculator guidance
Vendor score = weighted score across technical, service, warranty, TCO, compliance, delivery, training, and references.
Input meaning
- Technical compliance: enter the measured, quoted, or hospital-approved value in 0-100.
- Local service: enter the measured, quoted, or hospital-approved value in 0-100.
- Warranty: enter the measured, quoted, or hospital-approved value in 0-100.
- TCO/price quality: enter the measured, quoted, or hospital-approved value in 0-100.
- Regulatory compliance: enter the measured, quoted, or hospital-approved value in 0-100.
- Delivery and installation: enter the measured, quoted, or hospital-approved value in 0-100.
- Training and handover: enter the measured, quoted, or hospital-approved value in 0-100.
- Hospital references: enter the measured, quoted, or hospital-approved value in 0-100.
Result interpretation
- Use the result as a planning estimate, not as a final approval by itself.
- Record the assumptions used so Procurement, Biomedical, Facilities, Finance, and vendors can review the same basis.
Assumptions
- Weights should be approved before opening bids.
- Do not allow price to compensate for failed mandatory technical or regulatory requirements.
Biomedical use
- Use this calculator during RFQ preparation, technical evaluation, acceptance planning, service review, or biomedical workload planning.
How to identify the required values
Use these examples and common working ranges to choose values from gauges, labels, manuals, datasheets, RFQs, service reports, CMMS records, or hospital planning assumptions.
| Field | Example value | Common range | Tip |
|---|---|---|---|
| Technical compliance | Example: 80 0-100. | 0 means non-compliant; 80-100 means strong technical match with evidence. | Score evidence-backed technical compliance. |
| Local service | Example: 80 0-100. | 0 means no credible local support; 80-100 means trained engineers, parts, and response evidence are clear. | Score the vendor's actual local service capacity, not only its sales claim. |
| Warranty | Example: 80 0-100. | 0 means weak terms; 80-100 means strong model-specific warranty and service backing. | Look for duration, exclusions, uptime, labor, travel, and parts terms. |
| TCO/price quality | Example: 80 0-100. | 0 means unclear lifecycle cost; 80-100 means price and lifecycle cost are transparent. | Include service, parts, software, consumables, and lifecycle cost. |
| Regulatory compliance | Example: 80 0-100. | 0 means weak evidence; 80-100 means model-matched regulatory documents are complete. | Score model-matched regulatory evidence, not generic brochures. |
| Delivery and installation | Example: 80 0-100. | 80-100 means installation, delivery, site readiness, and commissioning commitments are clear. | Score delivery, installation, commissioning, and site readiness. |
| Training and handover | Example: 80 0-100. | 0 means absent; 80-100 means user, biomedical, and application training are defined. | Include user, biomedical, application, and refresher training. |
| Hospital references | Example: 80 0-100. | 80-100 means relevant hospital references for the same equipment category are available. | Use relevant hospital references for the same equipment type. |
Common ranges are starting points for hospital planning. For final procurement, acceptance testing, electrical design, medical gas design, radiation shielding, dialysis water systems, or clinical use, replace the example values with site-specific data and vendor-confirmed figures.
Input Checklist
Confirm these values before relying on the output for procurement, PM, or service planning.
- Technical score
- Service score
- Warranty score
- TCO score
- Compliance score
- Delivery score
- Training score
- References score
Safety And Engineering Notes
Use calculator outputs as planning estimates and verify critical systems with calibrated measurement or qualified engineering review.
- Weights should be approved before opening bids.
- Do not allow price to compensate for failed mandatory technical or regulatory requirements.
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