Calculator
RFQ Completeness Score Calculator
Score whether a medical equipment RFQ covers specifications, accessories, service, warranty, compliance, training, acceptance, and TCO.
Calculator Inputs
Legend
RFQ Completeness Score Calculator guidance
Completeness score = weighted average of RFQ section scores.
Input meaning
- Technical specifications: enter the measured, quoted, or hospital-approved value in 0-100.
- Accessories and consumables: enter the measured, quoted, or hospital-approved value in 0-100.
- Compliance evidence: enter the measured, quoted, or hospital-approved value in 0-100.
- Warranty terms: enter the measured, quoted, or hospital-approved value in 0-100.
- Service support: enter the measured, quoted, or hospital-approved value in 0-100.
- Training: enter the measured, quoted, or hospital-approved value in 0-100.
- Acceptance testing: enter the measured, quoted, or hospital-approved value in 0-100.
- TCO requirements: enter the measured, quoted, or hospital-approved value in 0-100.
Result interpretation
- Use the result as a planning estimate, not as a final approval by itself.
- Record the assumptions used so Procurement, Biomedical, Facilities, Finance, and vendors can review the same basis.
Assumptions
- A high score does not mean the RFQ is technically correct; biomedical review is still required.
- Mandatory clinical safety and site-readiness clauses should not be treated as optional scoring items.
Biomedical use
- Use this calculator during RFQ preparation, technical evaluation, acceptance planning, service review, or biomedical workload planning.
How to identify the required values
Use these examples and common working ranges to choose values from gauges, labels, manuals, datasheets, RFQs, service reports, CMMS records, or hospital planning assumptions.
| Field | Example value | Common range | Tip |
|---|---|---|---|
| Technical specifications | Example: 80 0-100. | 0 means absent; 80-100 means clear, measurable, and equipment-specific. | Score only measurable, equipment-specific technical requirements. |
| Accessories and consumables | Example: 80 0-100. | 0 means missing; 80-100 means full accessory, consumable, and compatibility list is included. | Check whether all required accessories and consumables are listed. |
| Compliance evidence | Example: 80 0-100. | 0 means absent; 80-100 means required regulatory evidence is model-specific and clear. | Score model-matched regulatory evidence, not generic brochures. |
| Warranty terms | Example: 80 0-100. | 0 means missing; 80-100 means duration, exclusions, uptime, labor, travel, and parts are clear. | Look for duration, exclusions, uptime, labor, travel, and parts terms. |
| Service support | Example: 80 0-100. | 0 means absent; 80-100 means response time, parts, labor, uptime, and escalation are defined. | Score whether the RFQ clearly defines response time, parts, labor, uptime, and escalation. |
| Training | Example: 80 0-100. | 0 means absent; 80-100 means user, biomedical, and application training are defined. | Include user, biomedical, application, and refresher training. |
| Acceptance testing | Example: 80 0-100. | 0 means absent; 80-100 means acceptance tests, documents, and handover criteria are clear. | Check whether handover tests and documents are defined. |
| TCO requirements | Example: 80 0-100. | 0 means price-only; 80-100 means service, consumables, software, parts, and lifecycle costs are requested. | Include service, parts, software, consumables, and lifecycle cost. |
Common ranges are starting points for hospital planning. For final procurement, acceptance testing, electrical design, medical gas design, radiation shielding, dialysis water systems, or clinical use, replace the example values with site-specific data and vendor-confirmed figures.
Input Checklist
Confirm these values before relying on the output for procurement, PM, or service planning.
- Technical specifications
- Accessories
- Compliance evidence
- Warranty
- Service support
- Training
- Acceptance testing
- TCO requirements
Safety And Engineering Notes
Use calculator outputs as planning estimates and verify critical systems with calibrated measurement or qualified engineering review.
- A high score does not mean the RFQ is technically correct; biomedical review is still required.
- Mandatory clinical safety and site-readiness clauses should not be treated as optional scoring items.
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