Calculator
Medical Equipment TCO Calculator
Estimate total cost of ownership from purchase cost, installation, service, consumables, software, downtime, and residual value.
Calculator Inputs
Legend
Medical Equipment TCO Calculator guidance
TCO = purchase + installation + accessories + recurring annual costs over analysis years - residual value.
Input meaning
- Purchase price: enter the measured, quoted, or hospital-approved value.
- Installation and accessories: enter the measured, quoted, or hospital-approved value.
- Annual service cost: enter the measured, quoted, or hospital-approved value.
- Annual consumables cost: enter the measured, quoted, or hospital-approved value.
- Annual software/license cost: enter the measured, quoted, or hospital-approved value.
- Annual downtime cost: enter the measured, quoted, or hospital-approved value.
- Analysis period: enter the measured, quoted, or hospital-approved value in years.
- Residual value: enter the measured, quoted, or hospital-approved value.
Result interpretation
- Use the result as a planning estimate, not as a final approval by itself.
- Record the assumptions used so Procurement, Biomedical, Facilities, Finance, and vendors can review the same basis.
Assumptions
- Use vendor-validated consumable prices and expected utilization.
- Separate mandatory service costs from optional upgrades so vendors are compared fairly.
Biomedical use
- Use this calculator during RFQ preparation, technical evaluation, acceptance planning, service review, or biomedical workload planning.
How to identify the required values
Use these examples and common working ranges to choose values from gauges, labels, manuals, datasheets, RFQs, service reports, CMMS records, or hospital planning assumptions.
| Field | Example value | Common range | Tip |
|---|---|---|---|
| Purchase price | Example: 100000. | Use total awarded equipment price before recurring service and consumables. | Use the same currency for every cost input. |
| Installation and accessories | Example: 0. | Include site work, accessories, application setup, calibration, and commissioning items. | Include site works and accessories if they are required for go-live. |
| Annual service cost | Example: 0. | Annual service may be 5-12% of equipment price for complex systems; use vendor quote. | Use the quoted annual service value or expected in-house service cost. |
| Annual consumables cost | Example: 0. | Use expected annual case volume multiplied by vendor consumable price. | Base this on expected annual procedure or test volume. |
| Annual software/license cost | Example: 0. | Include annual license, cybersecurity, interface, cloud, or upgrade subscription fees. | Include license, interface, cybersecurity, and subscription fees. |
| Annual downtime cost | Example: 0. | Use finance-approved downtime assumptions or historical lost-service impact. | Use finance-approved downtime assumptions where available. |
| Analysis period | Example: 5 years. | Procurement comparisons commonly use 5, 7, or 10 years. | Use the same analysis period for all vendors being compared. |
| Residual value | Example: 0. | Use zero unless finance has a trade-in or residual value policy. | Use 0 unless trade-in or residual value is approved. |
Common ranges are starting points for hospital planning. For final procurement, acceptance testing, electrical design, medical gas design, radiation shielding, dialysis water systems, or clinical use, replace the example values with site-specific data and vendor-confirmed figures.
Input Checklist
Confirm these values before relying on the output for procurement, PM, or service planning.
- Purchase price
- Installation and accessories
- Annual service
- Annual consumables
- Annual software
- Downtime cost
- Analysis years
- Residual value
Safety And Engineering Notes
Use calculator outputs as planning estimates and verify critical systems with calibrated measurement or qualified engineering review.
- Use vendor-validated consumable prices and expected utilization.
- Separate mandatory service costs from optional upgrades so vendors are compared fairly.
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